User guide: How to enter a 1099 into QuickBooks Desktop and track time in Minute7

This article explains how to correctly set up a 1099 vendor in QuickBooks Desktop and then track their time in Minute7. For detailed screenshots, see the 1099 Vendor Setup PDF.

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Step 1: Add a 1099 Vendor in QuickBooks Desktop

1. Log in to QuickBooks Desktop as an Administrator.
2. From the top menu, go to Vendors → Vendor Center.
3. Click New Vendor.
4. Enter the vendor’s details:
   • Name (must match the legal name for 1099 reporting)
   • Address, Email, and Payment Info
5. In the Tax Settings section, check the box for Vendor eligible for 1099.
6. Click OK to save.

This ensures QuickBooks Desktop recognizes the vendor for 1099 reporting.

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Step 2: Sync Vendors into Minute7

1. In Minute7, go to Settings → QuickBooks Sync.
2. Run a sync to pull in the newly added 1099 vendor from QuickBooks Desktop.
3. Confirm the vendor appears in your Users and Groups list.

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Step 3: Associate the Vendor with a Minute7 User

1. Navigate to Settings → Users and Groups in Minute7.
2. Select the vendor record.
3. Associate the vendor with a Minute7 user account if they will be entering time.
   • If the vendor needs to log their own hours, create a Minute7 login for them.
   • If you will enter time on their behalf, no login is required.

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Step 4: Enter and Track Time

• Vendor Logs Time (if given access):
  The vendor can log hours directly in Minute7 under Time → New Entry.
• Admin Logs Time (on behalf of vendor):
  Select the vendor from the dropdown when creating a new time entry.
• Sync to QuickBooks:
  Approved time entries will sync back to QuickBooks Desktop, ensuring accurate records for billing and 1099 reporting.

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Best Practices

• Always enable 1099 tracking when creating vendors in QuickBooks Desktop.
• Decide on access: Only give vendors Minute7 logins if they will enter their own time.
• Review entries weekly: Ensure vendor hours are approved before syncing to QuickBooks.

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Troubleshooting

• Vendor not showing in Minute7? Run a QuickBooks sync and refresh your browser.
• Time not syncing? Confirm the vendor is correctly associated with a Minute7 user.

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Key Takeaway

To track 1099 vendor time in Minute7, first enable 1099 tracking in QuickBooks Desktop, sync the vendor into Minute7, and then associate them with a user account for time entry. For detailed instructions with screenshots, see the 1099 Vendor Setup PDF.