What are expenses? How do they work in QuickBooks?

In QuickBooks, expenses incurred for a Customer or Job are recorded as bills that are payable to Vendors. Expenses are associated with a Vendor as well as a Customer:Job, and can be used for billing and reimbursement.

You can enter expenses directly into QuickBooks by going to “Vendors” in the top menubar of your QuickBooks window and selecting “Enter Bills”. Expenses appear as line items in the Enter Bill screen that appears. Once an expense is entered and saved, it appears with the bill under the “Transactions” tab in the Vendor Center.

Expenses must be associated with Vendors in QuickBooks, and can also be tied to Employees for tracking reimbursable Employee expenses if you correctly associate the Employee with a Vendor.