How do Permissions work?

You can control each user’s access by setting permissions. Minute7 allows many levels of access, so that you can finely tune who can see what within your company.

By default, when you create a new employee user account by clicking on her name on the Account page or by starting from a blank user account, the new user account will only be able to view and edit her own time and expenses. You can optionally give new and existing users permission to manage your account, manage others’ time, and manage others’ expenses by toggling the permissions levels that Minute7 offers.

Manage the Minute7 Account

• • Manage Account
    The highest level of access, limited to the account creator (manager). Only the manager can edit company account settings, change billing information, or sync with QuickBooks.
  • Manage Users
    Allows the creation and management of user accounts, settings and permissions. A user with the Manage Users permission can also view, edit, and approve everyone’s time and expense entries and manage permissions.
  • Export Time and Expenses
    Permits the user to sync company data with QuickBooks.
  • Create and View Reports
    Permits the user to create and view reports in Minute7 showing all users’ time and expense entries.
  • Edit Payroll
    Permits the user to assign payroll items to time entries for QuickBooks employees who use time data to create paychecks. If a user has permission to Edit Payroll, she can add and alter payroll items for all employees and vendors which she has permission to edit. Read more about using payroll in Minute7.

Managing Time Entries

• • View Time Entries for Others
    A user can view time entries for only him or herself (the default when you create a new user), all employees and vendors, or certain employees and vendors.
    If a user is set to view time for certain employees and vendors, a list of the current active QuickBooks employees and vendors will appear. Check the box next to “view” for each employee and vendor that the Minute7 user in question should be able to see time entries for.
  • Edit Time Entries for Others
    A user can edit time entries for only him or herself (the default when you create a new user), all employees and vendors, or certain employees and vendors. If a user is set to edit time for certain employees and vendors, a list of the current active QuickBooks employees and vendors will appear. Check the box next to “edit” for each employee and vendor that the Minute7 user in question should be able to edit time entries for.
  • Approve Time Entries for Others
    A user can approve time entries for no one (the default when you create a new user), only him or herself, all employees and vendors, or certain employees and vendors. If a user is set to approve time for certain employees and vendors, a list of the current active QuickBooks employees and vendors will appear. Check the box next to “approve” for each employee and vendor that the Minute7 user in question should be able to approve time entries for.

Managing Expense Entries

• • View Expense Entries for Others
    A user can view expense entries for only him or herself (the default when you create a new user), all vendors, or certain vendors. If a user is set to view expenses for certain vendors, a list of the current active QuickBooks vendors will appear. Check the box next to “view” for each vendor that the Minute7 user in question should be able to see expense entries for.
  • Edit Expense Entries For Others
    A user can edit expense entries for only him or herself (the default when you create a new user), all vendors, or certain vendors. If a user is set to edit expenses for certain vendors, a list of the current active QuickBooks vendors will appear. Check the box next to “edit” for each vendor that the Minute7 user in question should be able to edit expense entries for.
  • Approve Expense Entries for Others
    A user can approve expense entries for no one (the default when you create a new user), only him or herself, all vendors, or certain vendors. If a user is set to approve expenses for certain vendors, a list of the current active QuickBooks vendors will appear. Check the box next to “approve” for each vendor that the Minute7 user in question should be able to approve expense entries for.